Workplace analysis – getting the best from the workspace

Put simply, workplace analysis is the combination of a number of tools and feasibility studies that help business owners to better understand their organisation’s layout, how people use it and how to get the best out of it.

Whether you’re gearing up for a move to a new office or you are looking to improve efficiencies, the resulting information allows company owners to then go on to make more informed strategic business decisions, both for the short and long-term. But what tools are required in order to perform workplace analysis?

The short answer is that these can vary dramatically between goals, culture, work processes and office layout. From an overview and analysis of furniture – how it is used and how long it is used for – to cultural differences, staff interviews, productivity analysis, space planning and the introduction of new working practices. All of these tools will combine to provide detailed insight into the business.

One of the biggest factors which comes out of the process is the ability to make recommendations for the amount of space your business actually requires, breaking down each business function and showing where more cost effective use of space can be. This can often mean that a better use of space can be identified, rather than opting for a costly relocation.

Results from the workplace analysis might show that you have space configured in completely the wrong way. It’s not about squashing as many people in a space as possible – staff morale, motivation and improved business performance are key considerations.

When workplace analysis is performed, it is not unusual for organisations to find themselves with surplus furniture or a requirement for secure documentation storage. Flexistore Aberdeen has worked closely with many businesses to facilitate effective storage for such scenarios.

Where organisations might previously have found themselves with mountains of paperwork cluttering up space, Flexistore has become an extension of their business by safely storing such paperwork. Other organisations might have a legal requirement to store documents for several years. In these cases, Flexistore has developed a bespoke, reliable records management service to allow businesses to have easy access to them if need be, while storing them out of the office. This not only means someone else is managing the process, but also helps make the best use of space.

In other instances, Flexistore provided a shredding box service, where our team has collected confidential documentation and safely destroyed and disposed of it, depending on the requirement. This frees up space for the workforce to go about their daily activities in a more effective manner.

If you would like to find out more about how Flexistore can support your organisation during workplace analysis or space planning, call Mike Duthie, owner of Flexistore Aberdeen on 01224 870000.

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